Privacy Policy of Animal Behaviour Cooperative

Animal Behaviour Cooperative (company no. 15165838 registered in England and Wales) respects your privacy and is determined to protect your personal data. The purpose of this privacy notice is to inform you as to how we look after your personal data when you visit our website (regardless of where you visit it from). We’ll also tell you about your privacy rights and how data protection law protects you.

WHO WE ARE AND IMPORTANT INFORMATION
THE PERSONAL DATA WE COLLECT ABOUT YOU
HOW WE COLLECT YOUR PERSONAL DATA
HOW WE USE YOUR PERSONAL DATA
WHO WE SHARE YOUR PERSONAL DATA WITH
INTERNATIONAL TRANSFERS
DATA SECURITY
DATA RETENTION
YOUR LEGAL RIGHTS
CHANGES TO THIS NOTICE AND YOUR DUTY TO INFORM US OF CHANGES
QUERIES, REQUESTS OR CONCERNS

WHO WE ARE AND IMPORTANT INFORMATION

What is the purpose of this privacy notice?

This privacy notice aims to give you information on how Animal Behaviour Cooperative collects and processes your personal data through your use of this website, including any data you may provide through this website when you contact us and/or when you purchase our services.

We do collect details of children solely for the purpose of recording the environment in which a pet is living and in order to assess the pet’s behaviour treatment.

You must read this privacy notice together with any other privacy notice we may provide on specific occasions when we are collecting or processing personal data about you so that you are fully aware of how and why we are using your data. This privacy notice supplements the other notices and is not intended to override them.

Data controller(s)

Animal Behaviour Cooperative is made up of different legal entities, details of which can be found here: https://find-and-update.company-information.service.gov.uk/company/15165838. This privacy notice is issued on behalf of Animal Behaviour Cooperative, so when we mention “Animal Behaviour Cooperative”, “we”, “us” or “our” in this privacy notice, we are referring to the relevant company in the Animal Behaviour Cooperative responsible for processing your data. We will let you know which entity will be the controller for your data when you purchase a service with us. For all data matters contact info@animalbehaviour.coop / 0121 815 7800.

Third-party links outside of our control

This website may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements.

When you leave our website, we encourage you to read the privacy notice of every website you visit.

THE PERSONAL DATA WE COLLECT ABOUT YOU

Personal data, or personal information, means any information about an individual from which that person can be identified. You can find out more about personal data from the Information Commissioners Office.

We may collect, use, store and transfer different kinds of personal data about you which we have grouped together follows:

Identity Data includes first name, last name and pet’s name;
Profile Data includes general information about your pet, information about your household in relation to your pet, your responses to our pet behaviour questionnaire, feedback from you following our consultations and your pet’s veterinary clinical history;
Contact Data includes billing address, postal address, email addresses and telephone numbers;
Financial Data includes bank account and payment card details using the payment method of your choice, such as by cheque, BACS transfer, direct debit (via GoCardless), online payment (via Paypal or Stripe), or over the phone (via Square). For recurrent services and with your permission, we store your bank details and contact information with GoCardless to collect payment via direct debit;
Transaction Data includes details about payments to and from you and other details of services you have purchased from us;
Technical Data includes internet protocol (IP) address, your login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform and other technology on the devices you use to access this website;
Usage Data includes information about how you use our website and services;
Communications Data includes your preferences in receiving future correspondence from us after the service has come to an end and your general communication preferences.

We also collect and use Aggregated Data like statistical or demographic data for any purpose. For example, we may aggregate your Usage Data to calculate the percentage of users accessing a specific website feature, or the number of pets that are referred to us from a particular veterinary practice, or to analyse the types of behaviour problems we are treating at different times of the year. Any aggregated data will be anonymised and used in accordance with this privacy policy.

During diagnosis and treatment of your pet’s behaviour problem, we sometimes may collect Special Categories of Personal Data about you, your household and the people close to you (this could include details about your ethnicity, philosophical beliefs, relationships and information about your health). Similarly, we may collect information about criminal convictions and offences. However, all of this data is only collected and used with your express permission.

If you fail to provide personal data

Where we need to collect your personal data by law, or under the terms of a contract we have with you and you fail to provide that data when requested, we may not be able to perform the contract we have or are trying to enter into with you (for example, to provide you with goods or services). In this case, we may have to cancel a product or service you have with us but we will notify you if this is the case at the time.

HOW WE COLLECT YOUR PERSONAL DATA

We use different methods to collect data from and about you including through:

Direct interactions. You may give us your personal data by filling in forms or by corresponding with us by post, phone, email or otherwise, such as when you:

subscribe to our services (including through our online calendar provided by Pabau, based inside the UK);
request information about us to be sent to you;
fill out a questionnaire about your pet (including online through our online form provider, JotForm based inside the EU); or
give us some feedback.

Online interactions. As you interact with our website, we may automatically collect Technical Data about your equipment, browsing actions and patterns. We collect this personal data by using cookies and other similar technologies to enable us to complete online transaction, such as to allow you to make use of e-billing services, or to book an appointment with us online. Please see our Cookie Policy for further details.
Third parties. We may receive personal data about you when you are referred to us from your vet or another animal care professional, and/or a local authority (e.g. fostering agency or county council) whom you are already in contact with about your pet.

HOW WE USE YOUR PERSONAL DATA

We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:

Where we need to perform the contract we are about to enter into or have entered into with you;
Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests;
Where we need to comply with a legal or regulatory obligation.

Personal data relevant only to the services requested is collected. This data allows us to carry out consultancy services relating to animal behaviour and training for animal owners and keepers, referring veterinary staff, local authorities and child adoption/fostering agencies.

Cookies

You can set your browser to refuse all or some browser cookies or to alert you when websites set or access cookies. If you disable or refuse cookies, please note that some parts of this website may become inaccessible or not function properly. For more information about the cookies we use, please see our Cookie Policy.

Change of purpose

We will only use your personal data for the purposes for which we collected it unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If you wish to get an explanation as to how the processing for the new purpose is compatible with the original purpose, please contact us.

If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal basis that allows us to do so.

Please note that we may process your personal data without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.

WHO WE SHARE YOUR PERSONAL DATA WITH

We may have to share your personal data with the parties set out below for the purposes set out in paragraph 4 above.

External Third Parties, such as your vet practice, other animal care professionals. your pet insurance company, the payment provider we use to collect any transaction costs or any other individuals outside your household that have come into contact with your pet, who you have given us express permission to contact;
Local authorities (e.g. council, police, law courts, fostering agencies) who have a specific and authorised interest in the service we are providing;
Service providers who provide IT and system administration services to us (e.g. Pabau);
Professional advisers, such as lawyers, bankers, auditors and insurers who provide consultancy, banking, legal, insurance and accounting services to us;
HM Revenue & Customs, regulators and other authorities who require reporting of processing activities in certain circumstances;
Third parties to whom we may choose to sell, transfer, or merge parts of our business or our assets. Alternatively, we may seek to acquire other businesses or merge with them. If a change happens to our business, then the new owners may use your personal data in the same way as set out in this privacy policy. In such an event, you will be made aware of any business changes.

We do not share your personal data with third parties for marketing purposes.

Your personal data will remain confidential and will only be shared with individuals and/or organisations with your permission in order to carry out the services requested as indicated above, or if required to do so in law.

We do not allow our third-party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions.

Third-party links

INTERNATIONAL TRANSFERS

We do not transfer your personal data outside the UK.

DATA SECURITY

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.

We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.

DATA RETENTION

We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements. Personal data will be stored for seven years from last contact. In the event of death, this period will be seven years from the date of death. For example, sometimes behaviour problems continue to some degree for the lifetime of a pet, so your data is retained for at least that length of time.

In some circumstances you can ask us to delete your data: see Your legal rights below for further information.

In some circumstances we may anonymise your personal data (so that it can no longer be associated with you) for research, educational or statistical purposes in which case we may use this information indefinitely without further notice to you.

YOUR LEGAL RIGHTS

Unless subject to an exemption under the data protection laws, you have the following rights with respect to your personal data:

The right to request a copy of the personal data which we hold about you;
The right to request that we correct any personal data if it is found to be inaccurate or out of date;
The right to request your personal data is erased where it is no longer necessary to retain such data;
The right to withdraw your consent to the processing at any time, where consent was the lawful basis for processing your data;
The right to request that we provide you with your personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability), where applicable i.e. where our processing is based on consent or is necessary for the performance of our contract with you or where we process your data by automated means);
The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
The right to object to our processing of personal data, where applicable i.e. where processing is based on our legitimate interests (or in performance of a task in the public interest/exercise of official authority); direct marketing or processing for the purposes of scientific/historical research and statistics).

If you wish to exercise any of the rights set out above, please contact us via: info@animalbehaviour.coop / 0121 815 7800.

No fee required – with some exceptions

You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable admin fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in these circumstances.

What we may need from you

We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.

Time limit to respond

We try to respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.

CHANGES TO THIS NOTICE AND YOUR DUTY TO INFORM US OF CHANGES

This version of our privacy policy was last updated on 02/01/2024.

Please keep us informed if your personal data changes during your relationship with us. It is important that the personal data we hold about you is accurate and current.

QUERIES, REQUESTS OR CONCERNS

To exercise all relevant rights, queries or complaints in relation to this policy or any other data protection matter between you and us, please in the first instance contact us via info@animalbehaviour.coop / 0121 815 7800.

If this does not resolve your complaint to your satisfaction, you have the right to lodge a complaint with the Information Commissioners Office on 03031231113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF, England, UK.